Event Planning invoice template
Coordination fees and vendor line items in one place.
A boxed-table layout for coordinators juggling vendor line items and coordination fees, with a non-refundable deposit clause built into the default terms.
One click opens it pre-filled in the live editor — no account needed.
Who it's for
- Wedding and event planners
- Coordinators billing vendor pass-through costs
- Anyone who needs a date-securing deposit clause
Template highlights
- Non-refundable 30% deposit clause included
- Boxed table to separate coordination fees from vendor costs
- Violet accent on a soft blue theme
Included in every template
- Logo upload with drag & drop resize
- Multi-currency support with custom symbol position
- GST / VAT / custom tax slabs, inclusive or exclusive
- Item, overall, and coupon-code discounts
- Bank, UPI, PayPal, Stripe & crypto payment details
- E-signature — typed, drawn, or uploaded
- PDF export, print, and shareable public links
- Recurring invoice scheduling with reminders
Skyline Studio
482 Harbor Ave, Suite 200 Portland, OR 97201
billing@skylinestudio.example · +1 (503) 555-0148 · skylinestudio.example
Invoice
INV-1042
Pending
Bill to
Jordan Harper
Harper & Co.
19 Market St Seattle, WA 98101
jordan@harperandco.example · +1 (206) 555-0132
- Invoice date
- Oct 1, 2026
- Due date
- Oct 15, 2026
- Terms
- Net 14
| Item | Qty | Unit | Rate | Discount | Tax | Total |
|---|---|---|---|---|---|---|
Event coordination | 6 | Hours | $150.00 | — | — | $900.00 |
Additional service Follow-up work and revisions | 2 | Unit | $220.00 | — | — | $440.00 |
Materials & supplies | 3 | Unit | $60.00 | — | — | $180.00 |
Notes
Thank you for letting us bring your event to life.
Terms & conditions
A non-refundable deposit of 30% secures your date; balance due 14 days prior to the event.
Authorized signature
Live sample preview — every field shown here is editable.
Frequently asked questions
Is the Event Planning invoice template free to use?+
Yes. The Event Planning template is free to open and fill in — there's no signup required to create, preview, and download your invoice.
Can I customize the Event Planning invoice template?+
Every part of it — logo, colors, fonts, table style, currency, tax rates, and every field on the page — is editable once you open it in the builder, with a live preview updating as you type.
What should a event planning invoice include?+
At minimum: your business details, the client's billing info, itemized event coordination line items, applicable tax, and payment terms. A non-refundable deposit of 30% secures your date; balance due 14 days prior to the event.
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