Catering Invoice Template
Per-head menus, bar staffing, table rentals, and event gratuity.
Free catering invoice template for private chefs, banquet halls, and event caterers. Itemizes per-head menu pricing, bar staffing, setup fees, and gratuity.
One click opens it pre-filled in the live editor — no account needed.
Who it's for
- Event catering companies and banquet operators
- Private chefs and boutique pop-up dinner hosts
- Wedding planners and corporate hospitality coordinators
Template highlights
- Per-person (per-head) menu pricing rows with guest counts
- Transparent service charge and staff gratuity calculations
- Non-refundable booking deposit and final headcount terms
Included in every template
- Logo upload with drag & drop resize
- Multi-currency support with custom symbol position
- GST / VAT / custom tax slabs, inclusive or exclusive
- Item, overall, and coupon-code discounts
- Bank, UPI, PayPal, Stripe & crypto payment details
- E-signature — typed, drawn, or uploaded
- PDF export, print, and shareable public links
- Recurring invoice scheduling with reminders
Savory & Thyme Artisanal Catering
420 Mission Bay Blvd North San Francisco, CA 94158
events@savoryandthyme.example · (415) 555-0678 · savoryandthyme.example
Invoice
INV-CAT-2026-01
Draft
Bill to
Rachel Sterling (Events Committee Chair)
Bay Area Biomedical Foundation
1000 Marina Blvd Brisbane, CA 94005
rsterling@bayareabio.example · (650) 555-0211
- Invoice date
- Oct 1, 2026
- Due date
- Oct 15, 2026
- Terms
- Due 3 Days Prior
| Item | Qty | Unit | Rate | Discount | Tax | Total |
|---|---|---|---|---|---|---|
3-Course Plated Autumn Harvest Dinner Menu Roasted butternut squash soup, grass-fed braised short ribs (or wild mushroom risotto), and spiced poached pear | 80 | Pieces | $75.00 | — | — | $6,000.00 |
Craft Cocktail Bar & Sommelier Staffing (5 Hours) 2 certified mixologists, bar kit, ice, garnishes, and glassware handling | 2 | Unit | $320.00 | — | — | $640.00 |
Event Service Staffing & Gratuity (18%) Waitstaff gratuity and floor coordination service charge | 1 | Unit | $1,195.20 | — | — | $1,195.20 |
Notes
Event: Golden Gate Gala • Date: October 24, 2026. Dietary accommodations: 8 gluten-free and 6 vegan courses prepared.
Terms & conditions
50% non-refundable deposit secures event date. Final guest count and balance due 72 hours prior to event service.
Authorized signature
Live sample preview — every field shown here is editable.
Frequently asked questions
How does per-head billing work in this catering invoice template?+
Enter the number of guests in the quantity column (using pieces or units) and the per-person menu price in the rate column; the totals and taxes calculate instantly.
Can I add deposit payments and cancellation policies?+
Yes. The default terms include a 50% non-refundable date deposit and 72-hour final balance terms, both fully editable.
Can I break out bar services and rental fees separately?+
Yes. You can add separate line items for food, bar staffing, equipment rental, linens, delivery, and gratuity.
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